Agenda - An Official Document for Meetings

-

 Agenda - An Official Document for Meetings


An agenda is an official document that is prepared ahead of/ before a meeting.


It contains an outline of what has to be discussed in an official meeting.


It is prepared ahead and sent at least two to three days before the meeting to all the members so that everyone who is supposed to attend the meeting is aware of the meeting.

For a meeting where participants have to give presentations, the agenda has to be sent at least a week away, so that the presenters have enough time to prepare.


It gives the members an opportunity and enough time to prepare and come for the meeting.

___________

Why do we need an Agenda for a meeting?

So that the meeting is held with a purpose and there will be productivity, and time management, unlike a meeting without an agenda.


Advantages of having an Agenda for a meeting:

- It gives precise information about a meeting's place, date and time. 

- It directs the course of the meeting with a checklist to discuss.

- It avoids any distractions in the meeting.

- It helps members to gather their points and come prepared.

- It keeps the meeting focussed and goal-oriented.

- It also facilitates for preparing minutes.



Here is the Format of an Agenda:🖗


Name of the Organization

Date:         Time:

Venue:


Agenda


1. Reading and Confirmation of the previous meeting's minutes.

2. .........................................................................................................

3.........................................................................................................

4........................................................................................................

5........................................................................................................

6. Any other matter.    


*All members are requested to be available for the meeting.


_______________________________________________________


Here is a Sample of an Agenda:🖗


Infosys - Hyderabad Campus

Date: 12.02.2024         Time: 10.00 AM

Venue: Conference Room-2


Agenda


1. Reading and Confirmation of the previous meeting's minutes.

2. Chairman's presentation (10:05 AM -10:30 AM)

3. Planning for the annual cultural day celebration

4. Deciding the date, time and venue for the event

5. Forming various committees with in-charges for each

6. Any other matter.


*All members are requested to be available for the meeting.


_______________________________________________________








Comments

Post a Comment

Popular posts from this blog

English Theory Mid-1 & Mid-2 and Semester Exam Model Question Papers

-
 English Theory  Mid-1 & Mid-2 and Semester Exam Sample Question Papers English Theory is a subject that is aimed at students developing their skills in the beautiful language 'English'.  It is taught with the four language learning skills, namely - LSRW      L- Listening      S- Speaking      R- Reading      W- Writing Apart from these four skills, students also are expected to improve their 'Grammar, and Vocabulary' in the English Language. Engineering students often take English lightly and give the least importance to English theory and English labs than the other core subjects. But the truth is, English is as important as their core subjects. Because, English is the 'Universal Language', the 'Lingua Franca' of the world today. Whatever subject knowledge students can have, it has to be communicated to others in English. Therefore, Engineering students MUST take English seriously, so that they can listen, speak, read and write confidently in Engli
Read more

Patterns of Essay Writing

-
 Patterns of Essay Writing In our Academic life or Professional life, or even in our life in general, we often need to write some essays as in writing reports, proposals, or general essays on general topics. While we have so many ways of writing essays, it is very important for us to know some of the basic ways of writing essays, especially in Academic Life and Professional. Keeping that in mind, let us look at the very important 'FOUR PATTERNS OF ESSAY WRITING.' 1. Classification Pattern 2. Compare and Contrast Pattern 3. Cause and Effect Pattern 4. Problem - Solution Pattern Let us look each of these..... 1.  Classification Pattern:          - In this pattern of writing we classify or categorise or organise or arrange or divide things/ subject matters into classes, groups or categories based on various aspects.           -  For example; We can classify Films/ Movies into different genres like: Action Movies, Comedy Movies, Horror Movies, Thrillers, Historicals, Mythological,
Read more

'Self-Reflection' Activity

-
Image
  ' Self-Reflection' Activity Self-Reflection Activity - is an activity that lets one introspect into oneself to know one's deepest feelings, expressions, likes etc.  This activity is helpful for every individual to know more about oneself in a more meaningful and understanding way.   Under this activity, students have to write down/ list out their favourite things/ people/ hobbies/ feelings/ wants/ desires etc., according to the order of their preference.  The preference order can be in three stages with the first stage being the most important desires/ wants/ goals and then the secondary stage, followed by the third stage. One has to really look into one's own self and analyse this order of preferences so that one can write/ list them out authentically and originally. You can be very creative in doing this activity by using different types of circles/ shapes and using nice colour combinations.  Here are a few examples:
Read more